Tools and Tips

How Does My Budget Break Down?

Keep track of your costs with our budget worksheet, which breaks out typical event expenses. Just fill in your own numbers for quantities and prices (in any currency) and it does the calculations for you!

Save your data by printing it or downloading to Excel. (Once you leave this page, anything you've entered won't be saved the next time you return.)

Hotel Guest Rooms		# of Nights	Room Rate	Total Room Cost
Grand Total
Deluxe rooms
Deluxe rooms with view
Suites

Guest Room Total:

Meeting Rooms		# of Days	Daily Rate	Total Room Cost
General Session Room
Board Room
Break-out Rooms
Hospitality Room
Registration Room/Office

Meeting Room Total:

Contracted Food & Beverages	# of People	# of Meals	Meals Cost Per Person	Total Meal Cost
Continental Breakfast
Full Breakfast
Lunch
Dinner
Receptions
AM break / snack
PM break / snack
Food & Beverage Total:

AV Equipment & Supplies				Estimated Cost
Lavalier microphones
Standing microphones
Lighting
LCD projector and screens
Recording of session
Telephone / Internet connections
Flip charts
Pads and pencils

AV Equipment and Supplies Total:

Decorations				Estimated Cost
Banners and special signs
Plant rental
Centerpieces
Registration table decorations
Stage set-up
Props, sets

Decorations Total:

Recreation				Estimated Cost
Golf
Tennis
Outings

Recreation Total:

Other Miscellaneous Expenses				Estimated Cost




Miscellaneous Expenses Total:

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